Coffee Shop Management System
A Unified Odoo Platform for a Multi-Location Coffee Retail Business
A growing specialty-coffee retailer was running its stores on a mix of spreadsheets and a disconnected point-of-sale, with no single view of sales, stock, or customers across locations.
CodeStratum delivered a unified Odoo platform connecting point-of-sale, inventory, purchasing, and accounting — giving the team real-time visibility and consistent operations across every store.
The Challenge
Disconnected systems
Sales, stock, and finance lived in separate tools with no shared source of truth.
No real-time inventory
Stock counts were manual and frequently out of date across locations.
Inconsistent operations
Each store ran slightly differently, making reporting unreliable.
Limited customer insight
No central customer records or loyalty visibility.
What We Delivered
Unified POS
Fast, offline-capable point-of-sale rolled out across all stores.
Live inventory
Real-time stock tracking with automated reordering.
Central customers
One customer database with order history and loyalty.
Integrated accounting
Sales flow straight into the books — no double entry.
Our Approach & Delivery
- 01
Discovery
Mapped store workflows, products, and reporting needs.
- 02
Architecture
Designed the Odoo setup and multi-store data model.
- 03
Configuration
Configured POS, inventory, and accounting to match operations.
- 04
Data migration
Migrated products, customers, and opening balances.
- 05
Testing & training
Validated with staff and trained every location.
- 06
Go-live & support
Phased rollout with ongoing optimization.
Results & Impact
Conclusion
With a single connected platform, the business now operates consistently across every location and has the real-time data it needs to scale confidently.
Have a similar project in mind?
Let's talk about your goals and map out the right solution.